STONEWALL ELEMENTARY SCHOOL
Site Based Council Meeting
February 15, 2005

Members present:  David Ewen, Janie Griggs, Andrea Guise, Leslie LeBlanc and Ty Sturdivant.  Also in attendance was Principal Ed McCaw, Lisa Stone, area elementary director and Vince Mattox, SBDM/ Equity Resource Specialist, of “It’s About Kids Support Services.”

The meeting was called to order at 5:35 PM.

1.  Agenda Item 1 – Review of Agenda

                Mr. McCaw welcomed Mrs. Stone and indicated to the staff that Vince Mattox would be joining us later in the evening.  Mr. McCaw referred to his resignation and stressed the importance of getting an early start on the hiring of a replacement.  He also suggested the council begin concentrating on staffing and budget.

2.  Agenda Item 2 – Review of the Minutes

   Meeting of Tuesday, December 14, 2004

The following corrections were noted in the minutes:

                                -“die-cut” rather than “dye-cut” under the Financial Report (#3)

                                -add “may” to the reference of the KCCT under the SB168 (Item #9)

                                -Mr. Sturdivant had previously inquired about the survey (and specifically at the December meeting) and its status.  Mr. McCaw indicated the committee would like to consult with Ty regarding his expectations.

ACTION:  Janie Griggs moved to accept the minutes as presented.  David Ewen seconded the motion, which was approved by consensus.

   Meeting of Thursday, January 27, 2005

ACTION:  Andrea Guise moved to accept the minutes for the January 27, 2004 meeting pertaining to the SB 168.  Leslie LeBlanc seconded the motion, which was approved by consensus.

3.  Agenda Item 3 – Financial Report

                David Ewen inquired about the copier rental and the possibility of remaining funds at the fiscal year’s end.  Mr. McCaw explained how the billing runs about a month or two behind in the printer codes.  In years past, most of the copier funds have been used with very little carry-over.

                Mr. McCaw pointed out that the financial report was run from 12/10 to 2/11 so it’s continuous.

ACTION:  Andrea Guise moved to accept the financial report as presented.  Leslie LeBlanc seconded the motion, which was approved by consensus.

4.  Agenda Item 4 – Committee Reports

                a. Climate, Equity, and Guidance

                                Mr. Sturdivant researched the minutes and noted that a staff survey was conducted in September, and then a parent survey was suggested.  It was also pointed out that the role of the committee is to “ensure a positive environment for the students, staff and parents.”  Materials were distributed from an Internet search conducted by Mr. Sturdivant on equity surveys.  Mr. McCaw asked for clarification from Mr. Sturdivant as to what he would like to see on the survey.  Mr. Sturdivant answered and stressed the importance of completing the survey.

                ACTION:  Mr. McCaw promised Ty that the survey will be conducted by the March meeting.  An action plan for the survey was requested with attention to how and when it will be distributed, and how the data will be collected.  Ms. LeBlanc asked if the council should review the survey before distribution, and Mr. McCaw said he would send it via  e-mail for the council’s review and input.

                b. Curriculum

                c. Professional Development

                d. Public Relations

                e. Social

                f. Technology

                   David Ewen referred to the technology’s presentation at the PTA Board meeting and asked about the dollar amount needed and the process for replacing the stolen materials.  The development of a procedure for committees in approaching the PTA was recommended, especially the needed consideration from the SBDM.  It was noted that a technology fundraiser will be held at Winterfest.

                g. Writing

5.  Agenda Item 5 – Personnel

                The retirements of Ed McCaw Principal, and Gary Justice, fifth grade teacher have been announced.

6.  Agenda Item 6 – Review of CSIP

7.  Agenda Item 7 – Review of Reading and Math Scores

                The figures were reviewed, with a concentration on SES students.

8.  Agenda Item 8 – Review of Staffing and Enrollment Projections

                Preliminary figures for the 2005-06 school year were presented.  The only change should be in the fourth and fifth grades for staffing.  The council was in agreement with the projection as presented by Mr. McCaw.

9.  Agenda Item 9 – Discussion on the Hiring of a New Principal

                Vince Mattox and Lisa Stone were present for the explanation of this procedure.  Mr. Mattox will be available to assist with the process and Mrs. Stone will serve as a liaison, offering assistance and support.

                Mr. Mattox outlined the procedure and told the council that official training is required for the hiring process.  The principal is usually removed from the process, except when creating the profile.  The principal can offer suggestions and provide input when establishing a rubric.  Vince told the council that there is no legal precedence for the principal’s involvement.  After a profile is created, the district will follow the process in offering candidates.

                “Visions and Goals” for the school will be created by parents and staff, and referred to while creating the profile.  A facilitator will be provided for these meetings.

                Screening by the Support Services committee will probably take place in April.  Then a closed session is suggested for the council in discussing the candidates.  A timeline establishment was suggested for the next meeting.  It was suggested that a target date for hiring be established, and then work backwards in setting a time frame.  The SBDM will be involved in taking minutes at the open meetings.  If the council is interested in hiring outside the district, then George Rogers, director of Human Resources, should be consulted as to how the search is and can be broadened through advertising, etc.

                ACTION:  The council requested Vince Mattox as their trainer.  Mr. McCaw will check on the staff meeting date, in addition to consulting with Beth Potter on a date for meeting with parents. 

10.  Agenda Item 10 – Request for Transfer of Funds

                There’s $3000 in SCIF funds that had been designated to pay for personnel.  These funds were not needed for this purpose, so a transfer request was made in the amount of $2000 to go into the copier account and $1000 into supplies to purchase copier paper.

                ACTION:  Janie Griggs moved to accept the transfer request as presented.  Leslie LeBlanc seconded the motion, which was approved by consensus.

11.  Agenda Item 11 – Future Agenda Items

                Principal hiring meeting dates:

                                SBDM – March 10 at 5:00 PM (in lieu of the March 15 meeting)

                                Special called staff meeting – March 1 at 2:45 PM

                                Committee meetings – February 22 to allow minutes in the council’s packet before the next meeting

                Mr. McCaw will send a flyer home with the students to announce the meeting dates.  The dates suggested for training were:  March 22, March 29 and March 30, dependant upon Mr. Mattox’s availability.  The fourth meeting will take place after spring break.

The meeting was adjourned at 8:37 PM.

Respectfully submitted,

Beth Roseland

SBDM Secretary