Minutes  
Stonewall Elementary School
School-Based Decision Making Council
Meeting of Tuesday, August 10, 2004

Members present: David Ewen, Janie Griggs, Andrea Guise, Leslie LeBlanc and. Also in attendance was Mr. Ed McCaw.

The meeting was called to order at 5:35 PM in the Stonewall Library.

Agenda Item 1 – Review of Agenda

As Mr. Sturdivant was absent agenda items #7 and #8 will be postponed until the September, so he could be involved in the discussion. Otherwise, the agenda was approved by consensus.

Agenda Item 2 – Review of Minutes

Action: Andrea Guise moved to approve the minutes as presented. Leslie LeBlanc seconded the motion, which was approved by consensus.

Agenda Item 3 - Financial Report

Action: Andrea Guise moved to approve the financial report as presented. David Ewen seconded the motion, which was approved by consensus.

Agenda Item 4 – Personnel

Mr. McCaw reported that Pam Allen would be would now serve as an IEP assistant, replacing Mr. Clay, and Pam Stephenson would then serve as an intermediate assistant. After Day 4, IEP assistants will be assigned as deemed necessary from the students’ specific requirements. Substitutes will be put in place to assist students until permanent assignments are made.

Refer to Agenda Item 12

Agenda Item 6 – Amendment to the Dress Code – 1^st Reading

Action: The council recommends the following statement to be used to amend the current dress code:

"Letters, words or phrases across the seat may not be worn, excepting minor manufacturing logos or trademarks." The council will readdress this policy in September.

Agenda Item 7 – Review of Standards and Indicators for School Improvement

Agenda Item 8 – Review of Monthly Schedule of SBDM topics

Agenda Item 9 – Enrollment Report

Mr. McCaw discussed the enrollment figures and staffing to date with the council, which are as follows:

K – 109 with 4 teachers

1^st – 111 with 5 teachers

2^nd – 125 with 5 teachers

3^rd – 112 with 5 teachers

4^th – 109 with 4 teachers

5^th – 104 with 4 teachers

Overall: 463 primary students; 213 Intermediate students

Currently 19 teachers for primary at a 24/1 ratio, which is 7 over limit

Currently 8 teachers for intermediate at a 27/1 ratio, resulting in 3 over limit

At the August 24 staffing meeting, Mr. McCaw will receive the allocation. Most likely it will be necessary to add one Primary, Intermediate and one Special Education teacher.

Agenda Item 10 – Review of NCLB Data

Mr. McCaw reviewed the data with the council and made note that seven of the seven target goals were met for our school, and that FCPS made 24 out of 26 goals.

Agenda Item 11 – Approval of Master Schedule for 2004-05

The schedule was reviewed and Mr. McCaw asked permission from the council to make minor adjustments as needed.

Action: David Ewen moved to approve the Master Schedule as presented. Leslie LeBlanc seconded the motion, which was approved by consensus.

Agenda Item 12 – Scheduling of SBDM Public Forum

Page 10 of this document indicates that a forum will be held for the purposes of obtaining feedback from the parents.

Action: Mr. McCaw will get with the PTA programming chairperson to schedule this event during a general PTA meeting. The meeting will be held prior to November 2004.

Agenda Item 13 – Approval of funds for After-School Detention

Last year approximately $2000 was allocated for this program.

Action: David Ewen moved to allocate $2000 for After-School Detention. Janie Griggs seconded the motion, which was approved by consensus.

Agenda Item 14 – Approval of ESS funds for Saturday School

Mr. McCaw requested permission to utilize ESS funds for Saturday School

Action: Andrea Guise moved to approve the request to utilize ESS funds for Saturday School. Leslie LeBlanc seconded the motion, which was approved by consensus.

Agenda Item 15 – Election of SBDM Officers for 2004-05

The following council members were appointed as officers:

Chair – Mr. McCaw

Vice Chair – David Ewen

Custodian of Records – Leslie LeBlanc

Secretary – Beth Roseland

The council was in agreement with these appointments.

Agenda Item 16 - Discussion on meeting scheduled for August 24

Due to probable staffing needs, the August 24 meeting was deemed necessary.

Agenda Item 17 – Request to transfer funds

The school librarian has requested a transfer of funds for the following amount and purpose:

$1500 to be taken from "periodicals and newspapers" to "books"

Action: Janie Griggs moved to transfer $1500 from line item "642 to line item "641." Leslie LeBlanc seconded the motion, which was approved by consensus. A form was signed by the council, which Mr. McCaw will submit to "Support Services."

Agenda Item 18 – Future Agenda Items

Item 7, Review of Standards and Item 8, Review of Monthly Schedule

August 24 – Staffing

The meeting was adjourned at 7:08 PM.

Respectfully submitted,

Beth Roseland

SBDM Secretary