Minutes
Stonewall Traditional Elementary School
School-Based Decision Making Council
August 19, 2003

Members present:  Jane Armistead, Michelle Cohron, Janie Griggs, Andrea Guise and Julie Pearman.  Also in attendance:  Principal, Ed McCaw, Barbie Kinney, Becky Mosolgo and Shayla Metille.

The meeting was called to order by principal, Mr. Ed McCaw at 5:36 PM. 

Agenda Item 1 – Review of Agenda

                A professional development request had been submitted, so an additional item was added (#8) to review the request.  Otherwise, the council approved the agenda.

Agenda Item 2 – Review of Minutes

                Jane Armistead noted that the “if” in line “3E” should be “is”. 

Action:  Janie Griggs moved to accept the minutes as corrected.  Michelle Cohron seconded the motion and the motion was approved by consensus.

Agenda Item 3 – Financial Report

A.      SCIF

-reflects budget from last March
-carryover funds will come in a couple of months
-changes haven’t been incorporated
-reflect the 2003-4 allocation

B.       General Funds

C.       ESS

D.      KETS

-continues to reflect a negative balance

E.       Textbook Funds

-will be reflected in next month's balance

F.       Professional Development

G.       Rewards

H.      Social Fund – no report this month

Action:  Andrea Guise moved to accept the financial report as presented.  Julie Pearman seconded the motion which was approved by consensus.

Agenda Item 4 – Personnel

                An assistant position was lost due to having one less kindergarten class.  Mr. McCaw will attend a staffing meeting on Monday, but it is predicted that staffing will remain the same.  If an assistant position becomes available, Pennny Fox will be offered the position.  Pam Holbrook, who was to be a kindergarten assistant, has been moved into a primary assistant position.

                Action:  The council will meet on Tuesday, August 26 at 6:00 PM to approve the staffing.

Agenda Item 5 – Enrollment update

                                Two more primary students are expected to come on Thursday.  The figures are as follows:

                Total primary:  438

                Total Intermediate: 237

Agenda Item 6 – Allocation of Space for 2003-2004

                Presently, Room 16 is vacant.  Mr. McCaw suggested moving the reading tutor and ESL classrooms to Room 16, although the count on Day 4 may impact this decision. Yet it’s highly unlikely another teacher would be added.                  

                Action:  Janie Griggs moved to relocate ESL teachers and the reading tutor to room 16, contingent upon the numbers on Day 4.  Andrea Guise seconded the motion that was approved by consensus.

Agenda Item 7 – Request for transfer of funds for purchase of teaching supplies and paper folder

                The council approved the transfer of funds via telephone last week for the purchase of a paper folder.

                Action:  Funds were transferred into their proper accounts for ordering Principal’s Office supply code and equipment to the line item to purchase equipment over $1000 per the council’s vote.

Agenda Item 8 – Professional development request

                 A request was made by our PE teacher to attend the “Kentucky Association for Health, Physical Education, Recreation and Dance Conference” in Louisville in November in the amount of $240.  Since fitness testing is being reintroduced, with an emphasis in health, it was mentioned this conference would be helpful. 

Action:  Michelle Cohran moved to approve allowing the PE teacher to attend this conference.  Jane Armistead seconded the motion which was approved by consensus. 

Agenda Item 9 – Parent news

                                Michelle Cohron shared information about parental involvement and her position as the elementary representative with the 16^th district PTA.  Materials were distributed pertaining to this information.

Agenda Item 10 – After School Detention

                Options were discussed for this new program, including the following:

                                -something other than homework should be made available to the students

                                -for repeat offenders, Mr. McCaw will meet with the parents

                                -if homework is an option for the students, then the child should be allowed to make-up deficient homework; the homework for the assigned day will be done at home

                                -all situations will be evaluated on a case-by-case basis; in other words, Mr. McCaw will use his discretion

The meeting was adjourned at 6:43 PM.

Respectfully submitted,
Beth Roseland
SBDM Secretary