Stonewall
Elementary
PTA Board Meeting
September 23, 2003
Members Present:
Susan Honican, President; Debbie Miller, 1st Vice President;
Stacey Rearic, 2nd Vice President; Michelle Cohron, Secretary;
Christy Surbaugh, Angie Hertweck, Amy Caudill, Cynthia Pettit, Kristin Slavik,
Kathy Green, Tracy Compton, Susie Holman, Denise Knox, Glendon Carlton, Debbie
Scott, Cassandra Simpson and David Ewen. Also
in attendance: Ed McCaw, Principal
and Mary Jane Kinman, Teacher Representative.
The meeting came to order at 7:00 p.m. in the
Stonewall Library. There being a
quorum present, the meeting commenced and business was conducted.
Agenda Item 1:
Opening Statements
Susan
Honican gave a greeting and thank you for all in attendance.
The following items were mentioned as points of interest:
1.
Sign the attendance sheet and include phone number
and email address.
2.
New name tags are in the mailboxes.
3.
Please check mailboxes on a regular basis.
4.
Parent surveys will be sent home soon.
Board members should complete a survey and return it to the president’s
mailbox.
5.
A thank you to Tami Hoots and committee for a
wonderful Kentucky Kids’ Day.
6.
Volunteer sign-up sheets are posted on the PTA board
for upcoming events.
7.
“Talk to your Kids” workshop was presented.
Agenda
Item 2:
Approval of last meeting minutes
Christy Surbaugh made a
motion to approve the minutes of August 26, 2003. A vote was taken, the motion passed.
Agenda Item 3:
Committee Reports
A.
Debbie Miller, Chairman of the Fundraising Committee, reported that the
fundraiser is now complete and we are awaiting final numbers.
B.
Stacey Rearic, Chairman of the Programming Committee,
reported on the following programming events.
a.
Day of Caring - $345 was collected from students.
This money will be donated to the Harrison Elementary Family Resource
Center.
b.
Book Drive – Stacey Rearic made a motion to begin a
year-long book drive beginning in November.
Families will be asked to donate any gently used books for donation to
the Stonewall Library, Harrison Library and Early Start Programs for
Stonewall’s feeder pre-school programs. A
vote was taken and the motion passed.
c.
Winter Clothing Drive – Stacey Rearic made a motion
to hold a winter clothing for Harrison’s Family Resource Center.
Items will be assigned by grades and the program will begin in late
October or early November. A vote was taken, the motion passed.
d.
Walk Your Kids to School Day – This year the
program will be held on Wednesday, October 8th. Volunteers are needed to help with sign-in sheets and
refreshments.
e.
Open House – This year the program will be held on
Thursday, September 25th from 7 – 8 p.m.
f.
God’s Pantry Food Drive – Barrels will be placed
in the front hall in October. Families
will be asked to bring in canned goods or non-perishable food items.
Flyers will be sent home soon.
g.
A reminder that the second Wednesday of each month is
Stonewall Night at CiCi’s Pizza located at Turfland Mall.
C.
Susan Honican presented the treasury report on behalf
of Esther Edwards. The voucher
system is working well.
Glendon Carlton made a motion to place the remaining money, $6,168.73,
from last year’s budget in the “money to be voted on at a later
date” line item. A vote was taken and the motion passed.
Glendon Carlton made a
motion to pay any and all outstanding bills associated with last year’s budget
from the “money to be voted on at a later
date” line item. A vote was taken
and the motion passed.
Teacher
allotments need to be turned in prior to winter break.
Mr. McCaw will report this to the teachers.
A
request was made by Ms. Mosoglo for the PTA to reimburse her for the purchase of
a dry erase board for use in her classroom.
This request comes in addition to the $100 the PTA has already given to
Ms. Mosoglo for supplies. Denise
Knox made a motion to respectfully deny the request to reimburse Ms. Mosoglo for
items beyond the $100 teacher allotment. A
vote was taken, the motion passed.
D.
Michelle Cohron (Secretary, Newsletter Chairman and
SBDM Parent Representative) requested that all newsletter articles be turned in
to school by Friday afternoon, September 26th or by Sunday, September
28th via email.
E.
Mr. Ed McCaw, Principal, updated the current
construction on Cornwall Drive. The
project is currently ahead of schedule and should be finished within the next
few weeks.
F.
Cynthia Pettit, Membership Chairman, reported on the
current membership drive. We
currently have 560 memberships and are reaching for a goal of ??????.
The membership drive will continue through Open House.
G.
Krtistin Slavik, Health Chairman, reported on the
evolving plans for the new “Health Fair.”
A date of October 28, 2003 from 5 – 7 p.m. was presented to the board.
Debbie Miller made a motion to accept the date and time.
A vote was taken and the motion passed.
The next PTA meeting will be held at 7:00 p.m. immediately after the
Health Fair.
H.
Susie Holman, Wonders of the Woodlands Chairman,
reported that the event will be held on Friday, October 24th from 6
– 9 p.m. The LaFayette Drama Club
will be helping out with the event. Extra
volunteers are needed to help with donations and refreshments.
More information will be published in the October newsletter.
I.
Cassandra Simpson, Memory Book Chairman, presented a
total cost of $7,450 for publication of this year’s memory books.
This price will include a professional binding, color pages, parent
pages, and business sponsor pages.
The current budget for this project is $5,100.
Cynthia Pettit made a motion to transfer $2,500 from “Money to be Voted
on at a Later Date” to the “Memory Book” line item to help cover the
additional expenditures. A vote was
taken and the motion passed.
The price of last year’s memory book was $10.
Cynthia Pettit made a motion to increase the price of the memory book to
$15. A vote was taken, the motion
passed.
J.
Jane Armistead, Volunteer Coordinator – No Report.
K.
Mary Jane Kinman, Teacher Representative – No
Report.
L.
Becky Ferrero and Janet Lewis, Spirit Committee –
Orders for spirit t-shirts will be taken during the PTA Open House.
There are new designs and new products available for sale.
M.
Kathy Greene, Public Relations Chairman –
Additional letters are needed for the marquee in front of the school.
Debbie Miller made a motion to provide $100 to the Public Relations
committee for marquee letters and numbers.
A vote was taken, the motion passed.
N.
Denise Knox, Hospitality Chairman – This month the
committee will be serving lasagna and breadsticks for all staff members.
The committee is also putting together supply boxes for any new students
entering Stonewall throughout the year.
O.
Glendon Carlton, Technology Chairman – Translation
software will be purchased for use on the newsletter and various other parent
communications. This money will
come from the technology budget.
Agenda Item 4:
New Business
Vouchers to be voted on:
A.
A voucher was presented for $25 per month to be used
for decorating the character education bulletin board in the front hallway.
Cassandra Simposon made a motion was made to decrease the amount to $10
per month. A vote was taken and the
motion passed.
B.
A voucher was presented for $75 to purchase paint for
the “Stonewall Elementary” letters located on the front of the building.
Casssandra Simpson made a motion to create a beautification committee.
A vote was taken and the motion passed.
Kristy Surbaugh made a motion to create a line item for the
Beautification Committee and transfer $250 from “Money to be Voted on at a
Later Date” to the Beatification line item.
A vote was taken and the motion passed.
All business before the 2003 – 2004 Stonewall PTA
having been completed, the meeting was adjourned at 9:40 p.m.
Michelle Cohron
Recording Secretary